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Claude Prompt to Build an Event & Wedding Venue Booking Platform

Design an event and wedding venue platform: venue galleries, capacity filters, package selection, vendor coordination, and timeline planning.

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Your Prompt
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Design an event venue and wedding booking platform for VenueMatch, serving wedding and event venues across the northeastern US.

**Platform context:**
- Venue types: barns, estates, hotels, rooftops, gardens, vineyards, historic buildings, beaches
- Event types: weddings, corporate events, galas, birthday parties, anniversaries, baby showers
- Booking lead time: 8-14 months for weddings, 2-6 months for corporate
- Average event size: 80-200 guests for weddings, 30-500 for corporate
- Framework: Next.js + Tailwind + Mapbox GL

**Design the following features:**

1. **Venue Discovery & Search:**
   - Search by: location (map + radius), date, guest count, event type, budget range
   - Results: card grid with hero photo, name, location, capacity, starting price, rating
   - Map view: pins with price labels, cluster for dense areas, draw-to-search area
   - Quick filters: indoor/outdoor, parking, wheelchair accessible, allows own catering, alcohol license
   - Comparison: select up to 3 venues for side-by-side comparison table
   - Save/favorite venues to a planning board
   - Availability calendar preview without inquiry (confirmed available, possibly available, booked)

2. **Venue Detail Page:**
   - Photo gallery: hero slideshow + categorized albums (ceremony, reception, grounds, amenities)
   - Virtual tour / 360-degree viewer embed
   - Capacity breakdown: ceremony capacity, reception seated, reception standing, outdoor
   - Amenities icons: parking (count), kitchen, bridal suite, AV equipment, WiFi, accommodation
   - Pricing: base rental, per-head catering packages, seasonal pricing variations
   - Venue layout diagrams: floor plans with table arrangement options
   - Reviews from past events with event type tags (wedding, corporate, birthday)
   - Venue coordinator contact with response time indicator

3. **Inquiry & Booking Flow:**
   - Inquiry form: event date (or flexible dates), guest count, event type, vision description
   - Instant quote estimate based on guest count and selected package
   - Availability hold: temporary date hold (48-72 hours) while deciding
   - Deposit and payment schedule: visual timeline of when payments are due
   - Contract generation: digital contract with e-signature
   - Booking confirmation with event coordinator assignment

4. **Event Planning Dashboard (Post-Booking):**
   - Event timeline: reverse chronological checklist (12 months out to event day)
   - Vendor coordination hub: caterer, florist, photographer, DJ — contact info, contracts, payments
   - Guest list management: invite tracking, RSVP status, dietary restrictions, seating chart
   - Budget tracker: allocated vs. spent per category, total budget progress
   - Mood board / vision board: pin inspiration images, color palette, theme notes
   - Document vault: contracts, receipts, insurance, permits in one place
   - Messaging: direct chat with venue coordinator and vendors

5. **Catering & Menu Selection:**
   - Menu builder: appetizers, mains, desserts, drinks with per-head pricing
   - Dietary accommodation: vegan, gluten-free, halal, kosher — with minimum order quantities
   - Tasting session booking: schedule tasting with chef
   - Bar package options: open bar, cash bar, consumption-based, custom cocktail menu
   - Final headcount deadline reminder with adjustment window

6. **Day-Of Event Management:**
   - Timeline for event day: ceremony, cocktail hour, reception, send-off with exact times
   - Vendor arrival times and setup instructions
   - Emergency contacts list
   - Weather contingency plan (for outdoor venues)
   - Real-time communication channel for day-of coordinator

7. **Next.js + Tailwind + Mapbox GL Implementation:**
   - Image optimization: responsive images with LQIP placeholders for gallery
   - Calendar: date range picker with venue-specific blackout dates
   - Map: Mapbox/Google Maps integration with custom styled pins
   - PDF generation: downloadable event planning summary, vendor packets
   - Mobile: responsive with touch-friendly gallery and form inputs

This is likely the biggest event of someone's life — the platform should feel as premium and thoughtful as the event itself.

What this prompt does

This prompt asks Claude or ChatGPT to design an event and wedding venue booking platform. You set [platform_name] and the [market_scope], then describe the [venue_types], the [event_types], the [lead_time], the [event_size], and the [framework]. The model designs venue discovery and search, the venue detail page, the inquiry and booking flow, a post-booking planning dashboard, catering and menu selection, day-of event management, and the framework implementation.

It works because a venue marketplace combines search, galleries, availability holds, and a planning dashboard — a multi-sided web app where the flows must stay coherent. By naming [venue_types] and [event_types], the model tailors filters and capacity breakdowns to your inventory. The [lead_time] variable shapes the planning timeline (a wedding booked 8-14 months out needs a long reverse-chronological checklist), and the framework section covers image optimization, mapping, and PDF generation.

When to use it

  • You're building a venue marketplace and need discovery, booking, and planning designed as one system.
  • You want map-based search with capacity, date, and budget filters laid out.
  • You need a venue detail page with galleries, capacity breakdowns, and availability preview.
  • You're designing an inquiry-to-booking flow with date holds, deposits, and e-signature contracts.
  • You want a post-booking planning dashboard with vendor coordination and guest management.
  • You need catering and menu selection plus day-of timeline tooling.

Example output

The model returns a feature-by-feature design document. Discovery is specified with card grids, a map view with price-labeled pins, quick filters, and a three-venue comparison table. The detail page covers categorized photo galleries, capacity breakdowns, and an availability calendar preview. The planning dashboard details a reverse-chronological timeline, a vendor coordination hub, guest list and RSVP tracking, and a budget tracker. The closing [framework] section adds responsive images with placeholders, a date-range picker with blackout dates, and PDF generation. Expect a detailed spec, not finished code.

Pro tips

  • List [venue_types] completely so the filters and capacity breakdowns match your real inventory (barns and rooftops imply different amenities).
  • Use [lead_time] to calibrate the planning timeline — long wedding lead times need a 12-month-out checklist.
  • Set [event_size] ranges so capacity filters and catering minimums are realistic.
  • Match [event_types] to what you support; corporate galas and weddings need different inquiry questions.
  • Keep the availability-hold mechanic explicit (a 48-to-72 hour temporary hold) since it's central to booking.
  • Ask the model to expand the planning dashboard if vendor coordination and the document vault matter most.

Frequently Asked Questions

Does it include map-based venue search?
Yes. Discovery includes a map view with price-labeled pins, clustering for dense areas, and draw-to-search, alongside a card grid with filters for location, date, guest count, event type, and budget.
Can clients plan the event after booking?
Yes. A post-booking planning dashboard provides a reverse-chronological timeline, a vendor coordination hub, guest list and RSVP management with a seating chart, a budget tracker, and a document vault.
How does it handle venue availability before a firm booking?
The venue detail page shows an availability calendar preview, and the booking flow includes a temporary date hold of roughly 48 to 72 hours while the client decides, plus a deposit and payment schedule.
Does it support corporate events as well as weddings?
Yes. Set `[event_types]` to include corporate events, galas, and parties, and the inquiry questions, capacity breakdowns, and reviews adapt with event-type tags so the platform serves multiple event categories.
Is catering and menu selection covered?
Yes. There's a menu builder with per-head pricing, dietary accommodation options with minimum quantities, tasting session booking, bar package choices, and a final headcount deadline reminder.
Engr Mejba Ahmed

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Engr Mejba Ahmed

AI Developer · Software Engineer

I'm Mejba — I design and ship production AI systems, automations, and full-stack apps. If you want this turned into a working solution for your team, let's talk.

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